Restructuring

STEP 1

Planning

Comprehensive review of the company’s business processes from initiation to completion.

Structuring business processes into defined phases.

Defining areas of responsibility and departmental functions at each process phase.

Establishing a structured communication system with departments to collect and analyze information on their current activities.

STEP 2

Development of a Visual Organizational Structure Model

Reporting structure at the executive and leadership level.

Reporting structure within departments.

Interdepartmental interactions and workflows.

STEP 3

Definition of Employee and Departmental Functions

Definition of departmental responsibilities and scope.

Definition of individual employee roles and responsibilities.

Description of employee interactions with other departments and colleagues.

Identification of backup or interchangeable roles within each functional position.

Definition of reporting formats and reporting frequency.

STEP 4

Development of a Business Process Matrix

Development of a step-by-step business process matrix including the following parameters:
- process stage
- interdepartmental interaction
- communication format
- task initiator
- task description
- task owner
- deadline
- accountability for results

Optimization

STEP 1

Cost optimization without loss of productivity

Evaluation of the effectiveness of interaction between departments

Optimization of approval procedures and areas of responsibility

Optimization of the number of meetings and participant composition

STEP 2

Process optimization and operational efficiency

Identification of inefficient process areas and improvement points

Elimination of duplication and reduction of unnecessary process steps

Optimization of workload distribution among employees

Implementation of digital tools to automate specific tasks, accelerate data access, and improve analytics quality

Optimization of communication formats and channels between employees

STEP 3

Reporting, Control, and Transparency

Implementation of visual tools for task management and control

Development of a reporting structure aligned with key stakeholder requests and objectives

Improvement of reporting efficiency through process digitalization and automation of data collection and processing

We don't just consult
‍
We build a working system that continues to function after the project is completed.

Our Achievements. Your Results

Business
Process MapEmployees know exactly where every
process starts and ends

Role & Responsibility MatrixFaster employee onboarding process

1.5x
operation speedFewer bottlenecks, faster execution across all departments

−30%
operational costsSame results, lower spend

Challanges on your way to success

Increase in operational costs

Excessive team size and uneven workload distribution among employees

Loss of time and work quality within the team

Inefficient distribution of tasks and areas of responsibility, unstructured communication, and lack of clear task prioritization

Risk of process disruption

Lack of employee interchangeability

Slower development of employee skills

Constant switching between unrelated tasks

Decrease in employee motivation

Lack of transparent understanding of career and professional growth within the company

Slowed company scaling

Loss of focus of department heads and top management due to involvement in operational tasks